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Jay De La Rosa's Personal Meeting Room - Shared screen with speaker view
Kristie Dailey
07:21
Can you please add me to the emails for these webinars and updates :) kdailey@sierrainstitute.us
Rachel Durben (she/her)
08:17
I have the same request as Kristie! rdurben@thegreatbasininstitute.org Thank you!
SCC FireSafe
09:08
Can multiple people from same agency have individual login, or is there only one login per agency?
Joy Tucker
09:35
We are going to talk about that very soon
reneecasterline
15:57
Regarding the budget and view files buttons, if you have a budget modification, will that appear in those locations?
Joy Tucker
17:06
I think it will end up with all of the versions, I will confirm that for you.
reneecasterline
17:15
Thank you!
Chantz Joyce (AFF)
21:29
Does the budget section reflect spending?
Joy Tucker
22:50
Hey Chantz we are getting to that :)
Megan White (she/hers)
28:18
Do you have to be that specific or leave it in categories?
reneecasterline
28:30
Can you say more about the GL code/activity? Is that a Cal Fire code or an internal awardee code?
Amanda Watson. Amador RCD
28:49
Under the Activity when adding rows are these the budget category sub categories? Or are these more detailed itemized?
Megan White (she/hers)
28:49
ok!
reneecasterline
28:53
Thanks
Jessica Miesel
28:57
If my university produces an invoice for each reporting period & submits it directly , do we (I) also still need to enter specific values into each text box on this online form?
Katelyn Barrett (she/her)
29:16
Will there be guidance as to whether the financial report should be cumulative or unique to the period? (i.e. if I enter in Q2 of Year 2, will the system be maintaining its own totals of all prior periods?)
Kris Gibson USFS
31:02
Is there a file size limit to upload?
Becky Roe, Shasta College
31:05
So we still do all the same reporting plus now we also transfer all that information on a line-by-line here in eCivis?
Becky Roe, Shasta College
32:27
The spreadsheet is simply an export. Can we export it into eCivis … or does it have to be manually entered into eCivis?
Becky Roe, Shasta College
32:48
Sorry … import it into eCivis … LOL
Kimberly Durham
37:13
What do you mean upload? Do you need copies of all the invoices?
Katelyn Barrett (she/her)
37:38
Can you show an example with Salary & Indirects?
Joseph Scriven
38:07
Will you cover the option for advance payment of contract components?
Justine Reynolds, American Forests
38:27
I'm also curious on how advance payments will be reflected in this system
Katelyn Barrett (she/her)
38:53
Can we group the indirects though, or are those also individual lines?
Stella Chan
39:30
We will cover the advance payment shortly.
Joy Tucker
40:19
Upload... yes the current supporting documentation requirements will remain.
Joy Tucker
41:42
We will get to advances soon.
Rubie T, YSRCDC
47:38
When an error is flagged by CALFIRE in an invoice for example, what is the notification process for that?
Kris Gibson USFS
48:49
Are you able to delete files once uploaded? Just curious if we were to upload the wrong document do we have an opportunity to remedy that?
Heather
49:08
Is this portal going to potentially shorten the payment window as long as all the submitted information is in order?
Stella Chan
51:23
If an invoice requires a correction, the CAL FIRE reviewer will have the ability to send it back via the system with a note identifying the changes needed. You will be able to modify the invoice and resubmit.
Stella Chan
52:14
The timeframe to issue payments will remain unchanged.
Hoopa Tribal Forestry
53:39
I've logged on, but my awards page is empty. has that not been populated yet?
Rubie T, YSRCDC
53:48
What about expediting approval window? When we are in an advance schedule, sometimes we do not actually issue payments to our contractors or partners until we get approval from calfire for that invoice package. Even on an advance schedule.
Renee, Siskiyou Land Trust
55:37
Regarding Cal Fire requesting additional info - will we receive an email notification or do we need to keep checking the portal?
Heather
56:16
Will there be an email notification that there is a message on the portal? Or, will we only know that something is needed by logging onto the portal?
Renee, Siskiyou Land Trust
58:29
Joy, how is the use of eCivis intended to change our working relationships with Cal Fire staff? We working on CE purchases and our grant admin Cal Fire staff on our last grant was so great to work with. Will we still have an assigned grant admin staff person?
Renee, Siskiyou Land Trust
01:00:12
Thanks Joy! Glad to hear the relationships will remain the same.
Candace
01:05:18
Can you re-download all previously submitted reports while in view mode after you hit "submit report"?
Kimberly Durham
01:06:11
whoops
Christine Franco
01:06:47
Are the emails going to PI's or all those involved?
Candace
01:06:58
"submit report" for award close out
Hoopa Tribal Forestry
01:07:16
Thank You
WKRP
01:10:00
Will the FP grant training tomorrow be similar? Do we need to attend both trainings?
Renee, Siskiyou Land Trust
01:10:01
Thanks and well done. The platform looks pretty straight forward.
Joy Tucker
01:10:32
The training for tomorrow is set to be the same.
Candace
01:13:32
If you add someone to "manage project team" do they see everything exactly the same as you and can submit/do the same tasks or are they in a restricted view?
Seth Schalet
01:14:16
This is excellent, but a lot to take in--some features we use at the start, other not for many months. Is there a cheat sheet or a powerpoint on the basic grant system functionality and reporting requirements?
Heather
01:14:45
Can you say again - who will get the initial email when the portal goes "live" - authorized signer or the person who applied for the grant?
Rubie T, YSRCDC
01:15:35
Can you share the registration link for tomorrow's training?
Anthony Park Gin
01:17:49
Can you confirm that the awards are initially associated with just one person on the grantee's site and that person invites people to the project team? How do you determine who that person is?
Andrea Williams, SNC
01:18:15
How about Progress Report submittals? Is that the Activity Report submittal, & it's just not functioning yet to demonstrate today?
Ruby Idmilao
01:18:29
Here is the information for tomorrow training session: Grants Portal Training (for Fire Prevention Program Grantees)Thursday, September 30, 202110:00am PDT to 12:00pm PDTPLEASE USE THE FOLLOWING INFORMATION ON THE DAY OF TRAINING:• Click: https://ecivis.zoom.us/my/jaydelarosa• Use: Computer audio & mic<or>Call conference line: 646-876-9923Enter conference ID: 626-578-6209
WKRP
01:24:01
Do the GL codes roll over to future periods or do we add them each time based on the documentation we upload for that period?
Justine Reynolds, American Forests
01:33:52
Can these forms be saved as we're working on them, so we can come back to them later?
Andrea Williams, SNC
01:35:07
Thank you!
Justine Reynolds, American Forests
01:35:26
Excellent!
Myanna
01:36:39
Please repeat the email to request change of primary owner, thanks
Hoopa Tribal Forestry
01:37:31
Any idea when these portals will go live?
Stella Chan
01:37:34
Please email your grant number and the email address to CALFIRE.Grants@fire.ca.gov.
Mary
01:37:41
Great information. Thank you!!
Susan Prichard
01:38:18
Thank you!
Taylor Nilsson
01:38:37
Thank you!
Barbara Harriman
01:38:46
Thank you!
Justine Reynolds, American Forests
01:39:22
Thanks!